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The DR 8453 form is an essential document for Colorado taxpayers who choose to file their income tax returns electronically. This form serves as a declaration of the taxpayer's income and tax information, ensuring that all details align with the federal tax return. It includes critical sections where taxpayers must report their total income, taxable income, Colorado tax amounts, and any withholding tax. Additionally, the form requires signatures from both the taxpayer and, if applicable, their spouse, affirming the accuracy of the provided information. Taxpayers using an Electronic Return Originator (ERO) or tax preparer will find specific instructions about maintaining copies of their documents and the responsibilities of the preparer. Importantly, the DR 8453 must not be sent to the IRS or the Colorado Department of Revenue; instead, it should be retained with the taxpayer's records. Understanding the nuances of this form is crucial for compliance and for navigating Colorado's tax filing requirements effectively.

Key takeaways

Here are key takeaways for filling out and using the DR8453 Colorado form:

  • Do not send the form: This form is for your records only. Do not mail it to the IRS or the Colorado Department of Revenue.
  • Submission ID: Enter the 20-digit number assigned by your tax preparation software. This number is crucial for tracking your return.
  • Accurate information: Ensure that your name, address, and Social Security Number match exactly with what appears on your Colorado Form 104.
  • Complete all lines: Fill out all required lines in Part I, reporting total income, taxable income, Colorado tax, withholding tax, refund, and any amount owed.
  • Signatures required: All taxpayers must sign and date the form. If filing jointly, both spouses need to sign.
  • Keep copies: If you used an Electronic Return Originator (ERO) or tax preparer, keep copies of all documents provided to them for the duration of the statute of limitations.
  • ERO responsibilities: If an ERO prepared your return, they must also sign the form and report their Social Security Number or preparer identification number.

By following these guidelines, you can ensure a smooth filing process and compliance with Colorado tax regulations.

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Dos and Don'ts

When filling out the DR8453 Colorado form, it is crucial to follow certain guidelines to ensure accuracy and compliance. Here are nine important dos and don’ts to keep in mind:

  • Do enter the Submission ID accurately, as assigned by your tax preparation software.
  • Do print or type your name, address, and Social Security Number exactly as they appear on your Colorado Form 104.
  • Do report total income from federal Form 1040, line 9, in Part I, Line 1.
  • Do ensure both you and your spouse sign and date the form if filing jointly.
  • Do keep copies of all documents provided to your Electronic Return Originator (ERO) or tax preparer for your records.
  • Don't mail the DR 8453 to the IRS or the Colorado Department of Revenue; retain it with your records instead.
  • Don't forget to check the box labeled "Check if also preparer" if you are both the ERO and the preparer.
  • Don't leave any fields blank; ensure all required information is filled out completely.
  • Don't ignore the requirement to provide paper copies of your declaration and tax returns upon request by the Colorado Department of Revenue.

By adhering to these guidelines, taxpayers can help ensure a smoother filing process and avoid potential complications down the line.

File Specs

Fact Name Description
Form Purpose The DR 8453 form is used as a declaration for electronic filing of individual income tax returns in Colorado.
Governing Law This form is governed by the Colorado Revised Statutes, specifically Section 39-22-608.
Submission ID A unique 20-digit number assigned by the preparation software must be entered on the form at the time of submission.
Signature Requirement All taxpayers must sign and date the DR 8453 at the time of filing; joint filers require both signatures.
Retention of Copies Taxpayers using an Electronic Return Originator (ERO) must keep copies of all information provided for the statute of limitations period.
Colorado Withholding Tax Line 4 of the form requires reporting the amount of Colorado withholding tax as indicated on Colorado Form 104.
Statute of Limitations The general statute of limitations for Colorado tax returns is four years from the due date, plus one year.
Electronic Filing Completion An electronically filed tax return is not considered complete until the DR 8453 is signed and dated by the appropriate taxpayers.
EROs Responsibilities Electronic Return Originators must sign the form and are responsible for maintaining a system to retrieve the DR 8453 upon request.