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The Colorado DR 1102 form serves as a critical tool for businesses needing to update their information with the Colorado Department of Revenue. This form is primarily utilized to notify the department of changes in business names, addresses, or to formally close an account related to sales tax, withholding tax, or retailer’s use tax. Businesses must provide their Colorado Account Number (CAN) and branch ID when submitting the form to ensure accurate processing. It is essential to complete the form accurately, especially if there has been a change in ownership, as a new Sales Tax / Wage Withholding Account Application (CR 0100) may be necessary. The form also includes sections for indicating the date of closure and the specific tax types affected. Furthermore, businesses are reminded to refrain from altering their name or address on tax returns once the DR 1102 has been submitted, as the Department will issue updated tax forms accordingly. For those operating in multiple locations, it is crucial to specify the relevant account and branch numbers to avoid any billing discrepancies. Submissions can be made online through Revenue Online for added convenience, but paper submissions are also accepted via mail to the designated address in Denver.

Key takeaways

Here are key takeaways for filling out and using the Colorado DR 1102 form:

  • Purpose: This form is used to notify the Colorado Department of Revenue about name or address changes, or to inform them that you are no longer liable for certain taxes.
  • Submission Options: You can file the form online through Revenue Online or mail it to the Department of Revenue.
  • Account Information: Include your Colorado Account Number (CAN) and Branch ID to ensure accurate processing.
  • Change of Ownership: If ownership changes, a new Sales Tax/Wage Withholding Account Application (CR 0100) must be completed.
  • Closure Indication: Check the appropriate tax type box to indicate the reason for account closure, such as business sale or discontinuation.
  • Effective Dates: Provide effective dates for any closures or address changes to avoid incorrect tax assessments.
  • Documentation: If changing a corporate name, include Amended Articles of Incorporation from the Secretary of State’s Office.

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Dos and Don'ts

When filling out the Colorado DR 1102 form, it's important to follow specific guidelines to ensure your submission is correct and processed efficiently. Here’s a list of things you should and shouldn't do:

  • Do provide your Colorado Account Number (CAN) and Branch ID for accurate processing.
  • Do check the appropriate tax type box when indicating the date of closure.
  • Do include your Federal Employer Identification Number (FEIN) if applicable.
  • Do mail the completed form to the correct address: Department of Revenue, Registration Center, Room 102, PO Box 17087, Denver, CO 80217-0087.
  • Do ensure that all information is accurate to avoid delays in processing.
  • Don't make changes to your name and address on your returns after submitting the form.
  • Don't forget to include the Amended Articles of Incorporation if changing a corporate name.
  • Don't submit the form without checking that all required fields are completed.
  • Don't use this form for anything other than notifying the department of address changes or account closures.
  • Don't delay in filing if you have changed jurisdiction to ensure you collect the correct sales tax.

File Specs

Fact Name Details
Purpose The Colorado DR 1102 form is used to notify the Department of Revenue about name or address changes, or to indicate business closure.
Filing Method This form can be filed online through Revenue Online or mailed to the Department of Revenue.
Account Information Users must provide their Colorado Account Number (CAN) and Branch ID when completing the form.
Change in Ownership If ownership changes, a new Sales Tax / Wage Withholding Account Application (CR 0100) must be submitted.
Governing Law This form is governed by Colorado state tax laws, specifically related to sales tax and withholding tax obligations.